Choosing the right amount of office space is an essential part of planning your move. Too little space can affect productivity and comfort, while too much space can become an unnecessary expense. Understanding how much workspace your team needs helps you plan more effectively and ensures you only pay for what you will genuinely use.

Office Sphere provides a fast and personalised service that makes this easier. Once you share your team size, preferred layout and working style, we will send you three to five tailored workspace options within 72 hours. Each option includes clear size information so you can compare spaces with confidence.

Understanding Office Space Requirements

Most UK businesses plan their workspace around both individual and shared areas. Teams usually require a mix of personal desks, collaborative zones, meeting rooms and informal areas. The right amount of space depends on your working style. Companies that focus on in-person work may need more dedicated desk space, while hybrid teams often prioritise meeting rooms and flexible seating.

A typical private office for a small team will usually include enough space for desks, storage and circulation. Larger teams might require additional meeting rooms, breakout areas and private call rooms. The goal is to create an environment that supports your team without wasting square footage.

Office Space for Different Team Sizes

Every organisation works differently, but there are common patterns that help estimate space requirements. A small team often needs a compact private suite with a simple layout. Medium-sized teams usually require additional meeting rooms and collaborative areas. Larger companies may want flexible breakout zones, team rooms and a mix of open and enclosed space.

If you share your team size and how you prefer to work, we can provide an accurate estimate of the space you need. For example, a team that spends most of its time on collaborative tasks may require additional shared areas, while a team that needs quiet focus work may benefit from more private desks.

Layout, Amenities and Future Growth

Office space planning is not only about fitting your current team. It is also important to consider future growth, meeting facilities and the type of environment you want to create. Some businesses prefer open layouts that encourage communication, while others choose layouts with private offices or dedicated rooms for client meetings.

Amenities also influence the amount of space you need. If you want dedicated meeting rooms, breakout spaces or private call booths, you will require a workspace that can accommodate these. Planning ahead can prevent another move in the near future, especially if you expect your team to grow.

How Office Sphere Helps You Estimate the Right Space

When you share your requirements, we will use your team size, layout preferences and working style to assess the type and amount of space that suits you. We then search the UK market and select three to five options that match those needs. Each option includes clear information on square footage, capacity and room types so you can understand exactly what you are getting.

Our goal is to help you find a workspace that fits your team comfortably while staying within budget and aligning with your long-term plans.

Start Your Workspace Size Assessment

Tell us about your team and the way you work. We will estimate the space you need and deliver a personalised shortlist of suitable offices within 72 hours. Our service is free for tenants and provides a faster, more accurate way to find the right workspace.

FAQ

How do I know how much office space my team needs?
You can estimate this by considering your team size, layout preferences, meeting requirements and working style. We can help you calculate this once you share your details.

Do hybrid teams need less office space?
Many hybrid teams choose smaller private offices and rely more on meeting rooms and flexible seating. This can reduce overall space needs.

What if my team grows after I move in?
We can recommend spaces that allow you to expand when needed. Many serviced and managed offices offer flexible growth options.

Is it possible to move into a smaller office first and expand later?
Yes. Many providers offer flexible terms that allow you to start small and move to a larger suite as your team grows.

Is your service free to use?
Yes. Tenants do not pay for our matching service, and we provide tailored workspace options within 72 hours.